Who can create and manage them

• Meeting organizer (and designated co‑organizers / breakout room managers)
• Works for scheduled meetings (not "Meet Now" meetings)
• Best experience on Teams desktop

Setting up breakout rooms before the meeting

1. Open Teams → Calendar
2. Double‑click the scheduled meeting (must be a meeting that YOU scheduled)
3. Click Edit
4. Select the Breakout rooms tab
5. Click Create rooms
6. Choose the number of rooms
7. Click Assign participants
   • Automatically or manually
8. (Optional) Adjust settings (use the gear in the upper right corner):
   • Room time limit
   • Auto‑move participants
   • Appoint breakout room managers
9. Save and close

Use breakout rooms during the meeting

1. Start or join the meeting
2. In the meeting controls, click Rooms
3. Review or adjust room assignments if needed
4. Click Open rooms

While rooms are open

• Join any breakout room
• Move participants between rooms
• Rename rooms
• Send announcements to all rooms
• Add or delete rooms
• Set or change time limits

Ending breakout rooms

1. Click Close rooms
2. Participants return to the main meeting

Important notes

• Participants cannot choose their own rooms
• Late joiners must be assigned manually
• Only the main meeting can be recorded
• Breakout rooms are not available for Meet now meetings

Quick summary

• ✔ Can be set up before or during the meeting
• ✔ You control when rooms open and close
• ✔ Best for discussions, training, and group work